What Is Find Me Printing And How Does It Work?


What Is Find Me Printing And How Does It Work?

10th August 2021

Printing technology is ever-evolving and making itself more efficient and accessible for everyone involved, including Find Me Printing. 


What is Find Me Printing?

Find Me Printing allows any users on your network to print to a shared print queue and then release it to any Multi Function Printer. This means that you can easily work and print from anywhere with no issues and with no unnecessary paper waste from printing to the wrong printer. 


Find Me Printing uses PIN or contactless ID Card as identification to release the document to the printer, meaning that your documents are kept entirely confidential to you. However, it also allows users to share print jobs with selected team members if necessary, but once again, this is done through PIN or contactless ID Card identification. 


How does it work?

Find Me Printing is straightforward. Regardless of how many printers are in your organisation, users can add a document to the universal print queue within your network and then walk to the nearest printer to them or whatever is convenient, tap their card (or enter a PIN) and then print the document! 


Why Find Me Printing?

As previously mentioned, Find Me Printing helps to reduce paper waste within the office and business environment. Around 30% of documents are never picked up from the printer at all, whether this is due to it being the wrong document or just sent to the wrong printer; it’s not a great statistic. On top of this, print mistakes are estimated to be a part of 70% of office paper waste. Find Me Printing removes this altogether. If you ever print anything by mistake, you can simply select the job at the printer and delete it before ink ever hits the paper. 


If you’ve accidentally sent a document to the printer before you’ve checked the finer details, such as colour or black and white, don’t stress! With Find Me Printing, you can edit the document print options at the printer when you collect them. Using Find Me Printing will also allow you to view the cost of different printing options, such as the difference between colour printing or black and white, allowing the potential of extra cost savings.


Speaking of saving money, we all know that documents get sent to the printer accidentally, and sometimes you just don’t have the time to get the document; it’s just the way of life! When using Find Me Printing, your device will automatically delete the record after a specific time, freeing up the print queue and meaning that you’ll reduce the amount of paper waste produced. 


By using personal PIN or contactless ID Card to release documents, not only helps save on printing costs by no accidental documents coming through, but it also prevents any GDPR mishaps. Documents are kept completely confidential within the Find Me Printing System until they are released at the printing device. Within the queue, documents are kept safe and secure so that no documents can be accessed without being authenticated by the document owner. 

Find Me Printing FAQs

Below are a few common questions and answers when it comes to find me printing.


How do you use a Find Me printer?

At Insight Systems, we equip you with the knowledge and skills to print effortlessly and efficiently. Find me printing will be set up on your equipment, and all you need to do is choose a document, and print! It’s as simple as it sounds – we take care of the hard stuff so you don’t have to.


How do you set up follow me printing?

You can set up follow me printing by taking a look at this video here.


Can what you print be tracked?

Any documents that are printed can be traced back to the machine that it was printed on. 


Insight Systems

At Insight Systems, we pride ourselves on giving your business the best-tailored printing solution with a hassle-free approach. Whether you’re a one-man-band or a team of people, we will find the best solution for you. If you’re interested in saving money and time, have a chat with one of our friendly experts today.


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