what is a print audit

NEWS

What Is A Print Audit & Why Do You Need One?

20th June 2022

what is a print audit

With today’s climate, cutting costs is a priority, and every aspect of your business is in the firing line. Your office printing system is a great place to start, as it can quickly waste more money than you think. So, how can we find the areas where we can cut printing costs? Simple, a print audit.

 

What is a Print Audit?

A print audit does what it says on the tin; it’s a careful look into your printing processes and technology to determine what can be changed to be more energy and economically efficient. 

All solutions are tailored to the business’s specific needs; it’s not a one size fits all situation.

A print audit is not only helpful for you to see how you can be more efficient, but it also gives us, your print management provider, a good idea about your business, so if we see something that might be a perfect fit for your business or identify any areas for improvement, we can let you know and get it implemented.

 

What is print auditing?

Print auditing will look at all aspects of your printing to ensure that we’ve given you the best possible tailored printing plan. Please note that print audits are carried out with your permission, and they’re not intrusive. It simply helps us see what can be improved within your business to cut costs, and improve workplace efficiency and productivity.

  • Supplies

Ordering more than you need, forgetting about it, and then re-ordering it when you need it; sound like a familiar story? As we’re sure that you can imagine, this is not a cost-effective method at all, so we’ll assess your storage and management of printing supplies to see if we can help improve this.

  • Security

Data protection is a top priority, including your printing process in the office. As printers and photocopiers are built around a central computer, they contain memory devices like hard drives and non-volatile memory to store jobs being processed, and it’s essential to make sure that this data doesn’t get into the wrong hands.

  • Office Blindspots

We’ll assess the office as a general to ensure that we haven’t missed anything. Something as simple as adding more printers to your office to provide better work efficiency is taking it all digital with personal ID cards for each employee.

  • Printing

As the name would suggest, we will be looking at your printing processes. The print audit is a good chance for us to get an overview of how things work in your business and allow us to provide solutions for your problems to help with cutting costs, workflow, and overall office efficiency. We take a deeper look into printer usage, toner levels, and how frequently the machine functions are used to create a tailored managed print solution.

 

Why do I need a print audit?

Print audits aren’t just great for saving money, but as previously mentioned, they can help with your overall office workflow, promote sustainability and boost day-to-day job efficiency. So in a way, you have the opportunity to create more money for your business by simply getting a print audit. It seems like a win-win situation!

 

Insight Systems

At Insight Systems, we pride ourselves on being an extension of your team and becoming your print department without you even knowing. Not only will we offer our honest opinions, professional advice and friendly service, but Insight Systems strive to listen to your business needs and will tailor a solution just for you. Our print management approach is upfront and hassle-free to ensure that you can carry out your daily tasks with printing peace of mind. If you’re interested in learning how we can help you reduce your business’s print costs and would like to book your print audit, get in touch today to speak to one of our friendly experts.

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