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How Your Business Can Embrace Sustainable Printing

22nd September 2023

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In an era defined by environmental consciousness and sustainability, businesses are increasingly recognising the importance of adopting eco-friendly practices. One often overlooked aspect of sustainability is printing. 

As a leading managed print solutions provider, we understand that sustainable printing practices play a pivotal role in helping businesses nationwide reduce their carbon footprint and drive industry transformation. In this article, we will explore how businesses can make a positive impact on the environment and their bottom line by adopting a more eco-friendly print environment.


The Current Printing Landscape

Traditionally, the world of printing has been synonymous with paper waste and excessive energy consumption. In a typical office setting, printers churn out documents at an alarming rate, leading to mountains of discarded paper and high electricity bills. The environmental cost of this outdated approach to printing must be addressed. Fortunately, the emergence of managed print solutions, alongside Epson’s innovative range of sustainable printers, offers a sustainable alternative.


The Role Of Managed Print Solutions

Managed print solutions are not just about managing printers; it is a comprehensive approach to optimising an organisation’s printing infrastructure. 

Our team of experts at Insight Systems is able to analyse printing habits, reduce inefficiencies and implement effective strategies to minimise waste and energy consumption, even at low volumes. Before we dive into looking at ways in which businesses can embrace sustainability, consider requesting a free print audit to analyse your existing print environment. 


Request a free print audit.


How Can Your Business Embrace Sustainability?

  1. Reducing Paper Usage: One of the most tangible ways to make printing more eco-friendly is by reducing paper consumption. This can be achieved by implementing double-sided printing as a default setting, encouraging digital documentation, and introducing secure print release systems that prevent unnecessary print jobs.
  2. Energy Efficiency: Modern printers are designed to consume less power during standby and printing modes, resulting in reduced carbon emissions and lower electricity bills. Insight Systems is a proud partner of Epson’s heat-free printers. Learn about the science behind Epson’s heat-free printers.
  3. Supply Chain Optimisation: Sustainable printing is not just about the end-user; it extends to the entire supply chain. We help businesses choose eco-friendly paper options and recommend responsible disposal and recycling practices for consumables like ink cartridges and toners.
  4. Document Management: Going digital is a significant step towards sustainability. Document management systems reduce the need for physical printouts and streamline document retrieval processes.
  5. Remote Monitoring and Maintenance: Remote monitoring and predictive maintenance ensure that printers are functioning optimally. This reduces the chances of unexpected breakdowns, which can result in unnecessary waste when rushed repairs are needed.


epson heat free printers


Benefits of Embracing Sustainable Printing

By adopting eco-friendly print solutions, businesses can enjoy several benefits beyond simply reducing their environmental footprint.

  1. Cost Savings: Sustainable printing practices result in reduced paper and energy costs. 
  2. Enhanced Productivity: Efficient print management ensures that employees spend less time troubleshooting printer issues and more time on productive tasks, thus boosting overall productivity.
  3. Compliance and Security: Sustainability often goes hand-in-hand with data security. Digital document management and secure print release systems help businesses maintain compliance with data protection regulations and safeguard sensitive information.
  4. Brand Reputation: Demonstrating a commitment to sustainability enhances a company’s reputation. Customers and partners increasingly favour businesses that prioritise eco-friendly practices.
  5. Employee Morale: Employees are more likely to engage with a company that values sustainability. A green office environment can boost employee morale and retention rates.


Driving Industry Transformation

As more businesses embrace sustainable printing practices, a collective transformation within the printing industry is underway. Here’s how this transformation is taking shape.

Innovation: The demand for eco-friendly printing solutions has prompted manufacturers to invest in research and development. New, energy-efficient, and sustainable printer models are continually being introduced, setting the stage for a greener future. Epson is the first to pave the way for a truly greener future.

Environmental Regulations: Governments worldwide are introducing regulations to curb the environmental impact of printing. Sustainable printing practices adopted by businesses position them to comply with these evolving regulations seamlessly.

Supply Chain Shift: As more businesses demand eco-friendly consumables and paper, suppliers are adjusting their product offerings to meet these demands. Sustainable sourcing and responsible manufacturing are becoming industry norms.

Market Competition: As sustainability becomes a key differentiator, businesses are competing to be the greenest in their industry. This competition is driving continuous improvement in eco-friendly print solutions and practices.


Businesses that embrace and commit to eco-friendly printing practices are not only reducing their environmental impact but also reaping significant financial and operational benefits. Furthermore, by driving industry transformation, these businesses are contributing to a more sustainable and responsible printing ecosystem.

As the world becomes increasingly environmentally conscious, sustainable printing is not just a choice; it’s an imperative for businesses that want to thrive in the future. Embracing sustainable printing is not only the responsible thing to do; it’s also a strategic advantage in an evolving business landscape.



What is sustainable printing?

Sustainable printing refers to the practice of using printing technologies and processes in a way that minimises their environmental impact. It involves adopting eco-friendly practices throughout the entire lifecycle of printed materials, from design and production to usage and disposal. 

How can we be sustainable when printing?

There are many ways you can be sustainable when printing, but the most common ways to make an impact are using recycled paper, printing double-sided, implementing print management software and choosing sustainable printers.

Can printing be eco-friendly?

Absolutely! Printing can be made eco-friendly through a combination of conscious choices, sustainable practices, and the use of environmentally responsible materials and technologies.

If you’re looking to take the first step towards creating a sustainable environment for you and your business, please don’t hesitate to get in touch with us. We’d be more than happy to discuss your requirements in more detail.

Alternatively, we’re just a phone call away – 0800 046 1332.


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