Sustainability in printing


How To Cut Costs & Waste With Sustainable Printing

28th April 2022

Sustainability in printing

Sustainability is incredibly important because it improves the quality of our lives and preserves natural resources for generations. More and more organisations are working to reduce their environmental footprint and be more eco-friendly when printing. Furthermore, organisations that focus on becoming more sustainable can attract more customers, meet the demands of their customers and add brand value.

As technology advances, we can now be better equipped with equipment and solutions to work towards a more sustainable future, and every little helps!


What Is Eco-Friendly Printing?

To put it simply, eco-friendly printing involves three elements: ink, print materials, and printing technology. The focus is to use green technologies to help minimise the impact on the environment and help reduce waste, costs, energy consumption and pollution. 

Many well-known brands have shown incredible innovation to design and manufacture fast, efficient, and sustainable print devices that consume less energy and produce less waste in printing technology. Eco-friendly print materials also exist, such as recycled paper or biodegradable paper! These materials use fewer chemicals in their processing, making them more sustainable.

Brands such as Ricoh, Kyocera, and Konica Minolta are just a few that have taken it in their stride to develop sustainable technologies that have low running costs. 


How To Cut Costs With Sustainable Printing

Print Audit

The first step to work towards is to receive a print audit when cutting costs. A print audit can gather information on existing print devices to see how they perform, how much they’re currently costing, and how much they’re being used. A print strategy will then be produced to showcase improvements, whether upgrading your existing fleet of printers or investing in a managed print service. 


Upgrading Your Existing Printers

If your current fleet of printers is outdated and inefficient, it might be time to replace them. If the printers are slow, produce poor print quality, and break down too often, these are sure-fire signs they need replacing. They will cost you more in the long run and impact day to day work and efficiency.

Insight System’s range of printer products offers high quality, performance and innovation. Kyocera printers, for example, possess ECOSYS technology. It uses a patented amorphous silicon print drum and long-life components requiring only one consumable. The consumable is the toner itself rather than an expensive cartridge system, and it helps reduce costs and waste. 


Managed Print Services

Managed print services are an all in one solution to manage and optimise your print environment to save costs, reduce waste and be more eco-friendly. According to West Lothian Council, the UK uses 12.5 million tonnes of paper and cardboard each year. For families, they throw away at least 6.3 million tonnes of paper every year. Every tonne of paper recycled saves 17 trees, and recycled paper produces 73% less air pollution. 

You can learn more about managed print services in our article ‘What Are Managed Print Services? (MPS)‘.


Cloud Solutions

The coronavirus pandemic has highlighted the need for cloud-based solutions and applications for companies, especially now that some adopt hybrid and remote working models.

Managed cloud services allow you to store documents safely and securely in the cloud. You can access everything you need online rather than rifling through files and paper documents. This ultimately helps to streamline processes and promotes efficient collaboration simultaneously between employees. In addition, when data is stored online, it minimises risks and costs. 

There are two types of cloud, and they are: public and private.

The public cloud refers to Google Drive, One Drive, and DropBox applications as Google and Microsoft own and manage the hardware and software. 

The private cloud refers to an organisation with exclusive use of cloud resources. It also means that the services and infrastructure are maintained on a private network which provides additional security. 

It’s a much more sustainable option for organisations because it’s all digital and online. As we move towards a more digital world, it’s a no brainer. You can learn more about how we work to reduce our environmental impact and support businesses with sustainable methods here.


Insight Systems

At Insight Systems, we pride ourselves on being an extension of your team and becoming your print department without you even knowing. Not only will we offer our honest opinions, professional advice and friendly service, but Insight Systems strive to listen to your business needs and will tailor a solution just for you. Our print management approach is upfront and hassle-free to ensure that you can carry out your daily tasks with printing peace of mind. If you’re interested in learning how we can help you reduce your business’s print costs, get in touch today to speak to one of our friendly experts.


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