5 Quick Tips To Reduce Print Costs


5 Quick Tips To Reduce Print Costs

24th November 2021

As we all know, printing can cost a lot. Paper, toner, ink, it all adds up, probably least of all the cost of the printer itself! And if you’re unsure of what you’re purchasing, then it can cost even more. We’re experts in this field, so here are our quick tips on keeping your print costs low.


Going Old School Black and White

However lovely it is to print in colour, it’s the bit that costs, particularly if you use (toner or ink) cartridge-based printers. The life of your colour cartridge varies massively depending on the type and size of the printer in question, and to figure out your cost per page, manufacturers rely on this equation: 


Cartridge price / Page yield + Paper cost = Cost Per Page


Most printers will offer an economy print mode, which will print documents in shades of black and grey, known as greyscale. These documents are still perfectly legible but are just a lot cheaper to produce and manage.


Double-Check Your Work

It may sound like an obvious one, but double-check your work before you print it. Overall, using printers inefficiently, and therefore inevitably wasting printing resources like ink/toner and paper, will cost a company between 1-3% of its annual revenue. Combine this with the statistic that an average of 17% of all printed documents are considered waste, it adds up to an astonishing amount. Work that has been printed and found to have a mistake in it contributes to this and the overall cost of printing. 


Print What You Need

Following on from our last point, only print what you need. Don’t print out excess documents just to run your eyes over them before sending it out in an email, or print a multi-page file just to look over a single sheet of it. Not only is this wasting paper, but valuable ink and toner as well. As we all know, paper wastage is a massive problem for us as a society, and particularly a problem for offices, so by printing unnecessary documents, this is something that we can reduce and get under control. 


Print Management

Saving the best until last, a fantastic way to reduce your printing costs is by using a print management company. Combining all of the above, but without the stress or worry of actually doing it, working alongside a managed print service gives you the best of both worlds. 


Insight Systems

At Insight Systems, we pride ourselves on being an extension of your team and becoming your print department without you even knowing. Not only will we offer our honest opinions, professional advice and friendly service, but Insight Systems strive to listen to your business needs and will tailor a solution just for you. Our print management approach is upfront and hassle-free to ensure that you can carry out your daily tasks with printing peace of mind. If you’re interested in learning how we can help you reduce your businesses print costs, get in touch today to speak to one of our friendly experts.

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