Hybrid & Remote Working: Setting Up The Workplace
28th February 2022
Hybrid and remote working has become exceedingly popular over the last two years, and it’s here to stay. Many organisations have been pondering about a post covid future, with a vision that combines remote work and office time. As we emerge on the other side of the coronavirus crisis, many employees and employers have recognised the advantages of working from home, or anywhere for that matter.
The flexibility and freedom that hybrid and remote working provides also improves productivity and job satisfaction for employees. So, with organisations offering a hybrid model, how do they set up an efficient workplace for employees? There are various remote work systems available to suit your business. Find out more below!
What Is Hybrid Working?
There are different variations of the hybrid model, but it ultimately refers to an employee who works remotely part-time and is in the office part-time, so it’s the best of both worlds. Employees who want a blend of the two are attracted to the model because of its flexibility and improved work-life balance.
What Is Remote Working?
Remote working, often referred to as working from home, means working from anywhere full time. This could be your home, friends, family and so on. It’s work that you do that doesn’t require commuting.
What Are The Benefits of Hybrid & Remote Working?
- Improves work-life balance.
- Improves job satisfaction.
- Promotes independence.
- Fewer distractions.
- High levels of motivation.
- Reduces commuting costs.
How To Set Up The Workplace For Remote & Hybrid Employees
The hybrid working model is widely used across the UK, and hybrid workplaces must support this model by providing employees with equal access to opportunities, technology, equipment and support should they need it. Below you’ll find a list of hybrid and remote work systems to consider putting in place.
Set up and invest in a managed print service.
A managed print service should be used in all organisations, regardless of whether they adopt a hybrid working model or not. This service helps to optimise and manage your documents more efficiently. If you have employees working remotely, they can print documents and share them with employees located within the office. It also works to ensure data is kept safe and secure.
You can learn all about managed print services here.
Migrate servers to the cloud.
Hybrid and remote workers need access to company files, especially when collaborating. Spending time finding files, sending them to co-workers, and making edits because they don’t have access can get pretty frustrating. All employees working on files should save them to a centralised place where everyone has access. Migrating to the cloud, whether it’s OneDrive, Google Drive, or DropBox, helps streamline workplace processes, avoiding time-consuming tasks that distract employees from their work.
Rethink the open office plan.
Changing the office layout to support an open office plan has been on the rise, and although it reaps in advantages, it has some negative impacts. While this generally seems like a good idea to improve collaboration between employees, for hybrid workers, this may not be the best environment they thrive in.
Background noise and distractions make it more difficult for employees to focus and concentrate. If you’re having video calls and meetings with co-workers dialling in remotely, an open plan office space doesn’t work very well for situations like this as it can distract employees from the tasks at hand.
An organisation’s workspace should be built to support its employees, and it should include the following:
- Sufficient amount of designated meeting rooms.
- Meeting room booking system.
- Huddle spaces.
- Call booths.
Use flex desking
If you’re not familiar with the term ‘flex desking’, it essentially allows employees to book desks when they come into the office to work. It’s a free desk sharing tool that helps hybrid workers when they make their return to the office. It saves time and potential issues that could arise if there was a lack of communication.
Although it can be difficult for organisations to know what to do with empty desks when their hybrid workers aren’t in the office, there are ways around this, including flex desking. The system is flexible to use and helps maximise resources in the workplace. If you’re not in the office using a desk, your co-worker can use it!
Invest in video conferencing tools
Video conferencing tools provide a simple yet effective way of co-workers interacting and engaging with others in the office, as well as clients. Tools such as Google Hangouts and Zoom are just a few platforms organisations have utilised in the last few years.
At Insight Systems, we pride ourselves on being an extension of your team and becoming your print department without you even knowing. Not only will we offer our honest opinions, professional advice and friendly service, but Insight Systems strive to listen to your business needs and will tailor a solution just for you. Our print management approach is upfront and hassle-free to ensure that you can carry out your daily tasks with printing peace of mind. If you’re interested in learning how we can help you reduce your businesses print costs, get in touch today to speak to one of our friendly experts.